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Preference will be given to candidates with retail experience, Ability to talk and type at the same time, Strong listening skills, professional telephone manner and ability to deal tactfully and effectively with customers in a fast paced environment. Marketing, Sales, Product, Finance, and more. The best automated phone answering software vendors will be completely up front about how they manage client security and the security protocols that they use. How? How do you feel about a date? Requests all office supplies and equipment, following established purchasing procedures, Assists with balancing petty cash transactions and send weekly report to accounting, Assists with the preparation and implementation of community events, provides support to committees, and works with management to ensure successful lifestyle events for community, Manages client relationships to ensure customer satisfaction and a high level of service including timely and complete resolution of home owner concerns, coordinating special services and requests, Consistently and genuinely demonstrates FirstServices' values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude, Follows safety procedures and maintains a safe work environment, Assists management team in preparation for community meetings and monthly newsletter preparation, Ability to work flexible hours to include weekends, To welcome visitors and receiving guests with proper and professional manner, Handling and monitoring all front office tasks including telephone line transfer and taking short messages, Track all incoming and outgoing documents such as any fax documents, couriers etc, Assisting in documents, proposals, reports and presentations, Maintaining proper function of all equipment inside meeting rooms, Experienced in booking Air tickets and assisting with rental cars or any type of transportation as and when required, Coordinate and support admin team including managed office stationary, medical and support other departments whenever required, Be flexible to handle other tasks as and when assigned, High school graduation and at least one year of related experience, Proficient with Microsoft Office products and general Windows Operating, Excellent communicator, both orally and in writing, Demonstrated record of dependability and reliability; excellent history of attendance required, Ability to multi-task during high volume demands, Ability to identify and delegate tasks during high volume demands, Knowledge and skill in the operation and troubleshooting of office equipment (copier, scanner, printer and fax), Proficient with printing large format posters, Knowledge of Windows-based software, especially MS Office and is proficient in internet navigation, Ability to interact well with a diverse population the general public, students, university administration, other university departments, faculty, and staff, Projects professional image in dress, character, and demeanor in interactions with both internal and external customers, Proven ability to attend to details, meet deadlines, and handle multiple priorities, Good working knowledge of funding sources of incoming requests for use in the prioritization of tasks, Is a highly competent event planner and demonstrates excellent attention to detail in the execution of events, Is proficient in the production of professional conference posters using PowerPoint, Adobe, and the printing machinery required for output, This position will be supporting our Tyler, TX location, Must be able to work 5 days a week 8am-5pm, This position will sit at our front reception desk, Excellent computer, organizational, and interpersonal skills, Perform all other duties as assigned by supervision, Requires high school diploma or equivalent, Bachelors degree preferred, Two (2) or more years in a supervisory role, Experience using JD Edwards or other ERP system, High School diploma or General Education Degree (GED) required, Good telephone techniques and communication skills, Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner, Greet visitors in a polite, prompt, professional and helpful manner, as they enter the practice, Answer and direct phone calls, deliver messages and answer inquires of general nature from visitors, and professional staff, assisting them in a friendly and cooperative manner, Schedule conference rooms, order catering and work with mailroom clerk to ensure that all conference rooms are set-up and ready for use each day, Complete word processing as needed, including letters, memos and reports, Proofread and edit documents for grammar, spelling, punctuation and format, Type, revise and combine materials such as correspondence, reports, meeting minutes or technical material from rough draft, corrected copy or previous versions, Provide administrative support for staff as needed to include handling of expense reports, Serve as back-up to mailroom clerk, as needed, to include the distribution of mail, delivery of packages and the processing of outgoing overnight packages, Minimum 7 years of related experience in a professional, business environment, Professional, friendly, energetic, detail-oriented, mature, able to multi-task, dependable and generally outgoing, Strong computer skills and MS Office proficiency, Excellent inter-personal skills, verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills, Project a friendly, professional image at all times, Self motivated, detail oriented and ability to multi-task a must, Flexibility of schedule to accomplish projects/assignments within established time frames and deadlines, Demonstrated ability to accomplish multiple tasks and prioritize workload, Ability to work well with others and work with interruptions and deadlines, Assist with prioritization and response times for delegated tasks, as appropriate, Organize and coordinate staff meetings and other team group events.
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