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Its common practice and good governance to bring as much diversity as is practicable into the board. Cloudflare Ray ID: 7c088df95a8b8275 In addition to unethical behavior by a board director, several other reasons could cause a board to relieve another director from board duty. A greeting to the board and reason for writing your letter, A list of the reasons with evidence as to why you think they should be removed, The form of action you are asking to be taken, A conclusion and statement of the identities of the petitioners. I am sorry if this causes any inconvenience. It is important that there is a motion that also appoints an eligible person to the vacant position. Whenever its necessary to remove a board director from the board, its important to do it in writing. Learn why 180k+ users are using BoardEffect for their board portal solution! The following is a basic sample only and isnt intended to serve all circumstances or purposes. The following members request a special meeting to discuss the recall of Susie Smiths position on the board, based upon low attendance at board meetings, refusal to serve on a committee, and 100% failure to participate in voting. Use respectful language, but clearly state that their current behavior is unacceptable and wont be tolerated moving forward. Look at the bylaws for your organization, and utilize the processes it will likely lay out for this sort of scenario. Her six children and stepchildren served as subjects of editorials during her tenure as a local newspaper editor. My last day with the committee is [date]. I learned a lot, and thoroughly enjoyed the experience as well. Take note that the bylaws may require original signatures. And if youre looking for more ways to engage your members, check out our comprehensive guide, Member Engagement for Small-Staff Associations, to learn some quick tips and tricks today. When the reason for requesting the resignation of a board member is based on relational matters, such as an inability to work effectively with the other board members, the situation can become awkward. {Since it has been possible to attend these meetings, electronically this is an unacceptable level of participation for a board member.} Leicestershire, Unfortunately, the demands of work and family mean that I no longer have the time to devote to coordinating events for the committee. This website uses cookies so that we can provide you with the best user experience possible. The Board of Directors may terminate the membership of Member for cause, including but not limited to material violation of the Bylaws or nonpayment of obligations, subject to . It also allows you to put into writing the details of your departure and help the board prepare for your absence.